We need a Payroll & Benefits Officer

The Naskapi Nation of Kawawachikamach – ᓇᔅᑲᐱ ᐃᔪᒡ ᐅᑕ ᑲᐛᐛᒋᑲᒪᒡ is hiring!

We need a Payroll & Benefits Officer

PERSONNEL REQUIRED
One (both women and me are encouraged to apply)

START DATE
January 2024

WORK SCHEDULE
35 hours per week Monday to Friday
(some evening and weekend work will be required)
Six-month probation period
Permanent

LOCATION
Nation Office, Kawawachikamach

WAGE
Based on the NNK Salary Scale

Requirements

Education and certification

A high school diploma is required for this position, but preference will be given to degrees in accounting, bookkeeping, and people with a relevant college diploma.

The candidate must be willing to undergo training.

Experience

Experience in administration will be considered an asset:
Experience working in a First Nation community:
A good employment history.

Languages

Fluency in English, spoken and written:
Knowledge of Naskapi will be considered an asset: and
Knowledge of French will be considered an asset.

Knowledge and abilities

Effective verbal and written communication skills;
data entry skills; 
flexibility in hours;
ability to work under pressure and promptly;
familiarity with financial software; 
familiarity with accounting principles; 
experience in financial administration; 
a strong sense of responsibility; 
ability to maintain confidentiality; 
is organized and good at maintaining files and records.

Background

Under the supervision of the Director-General, Payroll administrators collect, verify, and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information within the Naskapi Nation departments. 

Principal duties and responsibilities

Specific duties and responsibilities included, but are not limited to, the following:

  
Maintain and update employee information, such as records of employee attendance, leave, and overtime to calculate pay and benefit entitlements using manual or computerized systems 
Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, insurance, benefits, and pension plans 
Prepare, verify, and process all employee payroll-related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay 
Complete, verify, and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment, and medical insurance 
Prepare payroll-related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment, and other statements 
Provide information on payroll matters, benefit plans, and collective agreement provisions 
Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts
Identify and resolve payroll discrepancies
Resolves payroll discrepancies by collecting and analyzing information and interacting with HR
Maintains payroll operations by following policies and procedures, and reporting needed changes
Maintains employee confidence and protects payroll operations by keeping information confidential
Additional duties as required by the supervisor.

DEADLINE

Applications must include a CV, Cover Letter, and Two References.

All applications must be submitted to the Secretary at the Nation Office by Wednesday, January 24, 2024, at 5:00 pm. Selection of the candidates will be done by a hiring committee, in collaboration with the Director-General.

Only applicants who meet the minimum criteria will be contacted for an interview.

Further information

Should you have any questions please contact: Ms Mary Shanookt Guanish at the Nation Office or (418) 585-2686 ext 221 or msguanish@naskapi.ca.

APPLICATION OF PERSONNEL POLICY

The Payroll Clerk will be subject to the Nation Office Personnel Policy.